Part-Time Billing/AR/AP Specialist

JOB SUMMARY:

We are seeking a detail-oriented Part-Time Billing/AR/AP Specialist to support our accounting operations for up to 20 hours per week. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently while ensuring accuracy in all financial transactions. This position plays a crucial role in maintaining effective client billing and payment processing across multiple entities.

DUTIES AND RESPONSIBILITIES:

• Process and manage accounts payable including vendor invoices, checks, and payment processing
• Handle accounts receivable functions including invoice generation, payment recording, and deposit preparation
• Prepare and send customer invoices through QuickBooks and ensure accurate categorization
• Monitor accounts receivable aging reports and assist with collection follow-ups
• Process quarterly and monthly client billing for wealth management and family office clients
• Enter and apply payments received via checks, ACH, credit cards, or cash
• Maintain accurate client and vendor records within accounting systems
• Address client inquiries regarding invoices and payment status
• Process fee rebates or adjustments when required
• Assist with client termination processes including account cancellation and fee processing
• Reconcile payment records and prepare related reports
• Perform data entry with high accuracy and attention to detail
• File and maintain organized documentation for audit and compliance purposes
• Provide administrative support to the accounting department as needed
• Perform special projects and other duties as assigned

QUALIFICATIONS:

REQUIRED:

• 1+ years of experience in accounts payable, accounts receivable, or billing
• Proficiency in QuickBooks and Microsoft Office (especially Excel)
• Strong attention to detail and organizational skills
• Excellent customer service and communication skills
• Ability to maintain confidentiality of sensitive financial information
• Basic understanding of accounting principles related to AR/AP
• Ability to work independently with minimal supervision
• Strong time management skills and ability to meet deadlines

PREFERRED:

• Experience in financial services, wealth management, or family office environment
• Knowledge of billing practices in the financial services industry
• Familiarity with financial platforms such as TD Ameritrade, Fidelity, or Schwab
• Previous experience handling client billing inquiries
• Experience with payment processing systems and reconciliation

ADVANCEMENT OPPORTUNITIES:

Career growth in this role is based on:

1. Demonstrated accuracy and efficiency in billing and payment processing
2. Ability to identify and help resolve billing discrepancies
3. Development of positive relationships with clients and vendors
4. Exhibition of initiative in process improvement and problem-solving