Staff Accountant

JOB SUMMARY:

We are seeking a reliable and detail-oriented Staff Accountant to join our accounting team. This full-time position will support multiple entities including wealth management and family office clients. The ideal candidate will have strong accounting fundamentals, excellent organizational skills, and the ability to collaborate effectively with other team members while managing diverse accounting responsibilities.

DUTIES AND RESPONSIBILITIES:

• Process accounts payable including vendor invoices, checks, and payments for assigned entities
• Handle accounts receivable functions including billing, payment application, and deposit processing
• Process and record credit card transactions and reconcile statements
• Serve as payroll backup, including processing payroll through PEO and Paychex systems
• Calculate payroll reimbursements due between entities
• Track and record management fees between entities
• Manage sales tax filings for multiple entities
• Prepare monthly rent statements and year-end reconciliations
• Record and manage revenue from various sources, including printing statements from multiple platforms
• Prepare and process quarterly and monthly client billing
• Support month-end and quarter-end closing processes
• Assist with 1099 preparation and filing
• Maintain accurate documentation and filing for audit and compliance purposes
• Serve as a backup for other accounting team members during absences
• Perform special projects and other duties as assigned

QUALIFICATIONS:

REQUIRED:

• 2+ years of accounting experience in a multi-entity environment
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• Proficiency in QuickBooks and Microsoft Office (especially Excel)
• Experience with accounts payable and accounts receivable processes
• Knowledge of bank and credit card reconciliation procedures
• Strong attention to detail and organizational skills
• Ability to work independently while collaborating effectively with team members
• Excellent time management skills and ability to meet deadlines
• Professional communication skills, both written and verbal

PREFERRED:

• Experience in financial services, wealth management, or family office environment
• Knowledge of payroll processing systems (Paychex and/or PEO Coadvantage)
• Experience with sales tax filings and compliance
• Familiarity with financial platforms such as TD Ameritrade, Fidelity, or Schwab
• Understanding of basic accounting principles and financial statements

ADVANCEMENT OPPORTUNITIES:

Career growth in this role is based on:

1. Demonstrated ability to manage multiple accounting functions accurately and efficiently
2. Development of expertise in specialized areas such as billing, payroll, or tax compliance
3. Consistent reliability as a team player who can support cross-functional needs
4. Exhibition of initiative in process improvement and problem-solving